SEE YOU ON THE BEACH!  SATURDAY, JULY 13, 2024


We Want YOU!

Volunteer Registration opens April 15, 2024.

Our team of volunteers are at the forefront of HOPE Volleyball and we’re interested in working with people who are passionate about wanting to make a difference in our community. We are interested in working with YOU! We need YOU, once again, TO HELP US MAKE IT HAPPEN!

NEW A NOTE to ALL Bar Volunteers!
All Smart Serve Cards now have a 5-year expiry on them so if you were previously Smart Serve certified you may have to get re-certified, please check here https://smartserve.ca/ or call 1-877-620-6082. 
HOPE will pay for your Smart Serve certification for 2024. Here's how...
1) Sign-up to volunteer in the bar services area, space is limited.
2) Complete your training with Smart Serve prior to event day. 
3) Provide your receipt for the payment of your 2024 Smart Serve training after the event.   
4) Once you provide your proof of payment, HOPE will reimburse you, after the event, and with proof of shift fulfillment.

Sign up early as space is limited. Morning and afternoon shifts available.

Get involved in the World’s biggest one day beach volleyball tournament & help HOPE Volleyball SummerFest reach its charity fundraising goals! Below is a list of all the descriptions of the duties involved for each job. We hope to see you this year!

  • All HOPE volunteers receive:
    • Orientation and training
    • Special H.O.P.E. volunteer shirt
    • Lunch during your shift
    • Parking pass
    • For those high school students, these hours count towards your 40 hrs of volunteer service!
    • A fun time and the satisfaction of helping a great cause

    NOTE : Volunteers under the age of 15 must be accompanied by an adult.

  • HOT Bar Gate Greeters (Friday evening)

    Working in a buddy system (register with a friend!), Greeters provide a visible security presence and help monitor the event grounds and entrances, in support of the Security Committee. Activities and responsibilities include:

    • Greet patrons at gate entrances
    • Visually inspect patrons’ bags at entrances
    • Provide site information and inform patrons of site regulations
    • Reporting safety and security concerns to supervisors/professional security
    • May include other responsibilities as required by HOPE staff (such as helping with on-site activities with guests).
  • Site Maintenance Hot 89.9 Bar (Friday)
    • Pick-up garbage and recycling items in the Hot Bar on Friday evening.
    • Assist with moving equipment and furniture used in Friday event in preparation for event day
    •  All tools needed to perform these tasks will be provided to you
    • This job is a light physical labour, closed toed shoes are required.
  • Score Keepers Set Up (Friday)
    •  Working with the Score keeper leads on Friday Setting up the tent
    • Preparing clipboards for event day with score sheets, and a pen
    • Using a electric ball pump and inflate the H.O.P.E. volleyballs and Put H.O.P.E. in marker on every ball
    • Set up score boards
    • Set up tables inside the Score Keeper Tent
  • Hot 89.9 Bar Service (Friday Evening)
    • Volunteers in the beer garden will be part of a team providing sales support and bar service for beer, coolers and refreshments. 

    • Note: All Beer Garden volunteers must be 19 years of age or older and should be trained in SmartServe®.
    • ***Important note regarding Smart Serve training. All Smart Serve Cards now have a 5-year expiry, so if you were previously Smart Serve certified you may have to re-certify, check: https://smartserve.ca/ or call 1-877-620-6082.

    • New! HOPE will pay for your Smart Serve certification for 2024. Here's how...

    1) Sign-up to volunteer in the bar services area. Space is limited.

    2) Complete your training prior to event day. 

    3) Provide your receipt for the payment of your 2024 Smart Serve training after the event.   

    4) Once you provide your proof of payment, HOPE will reimburse you, after the event, and with proof of shift fulfillment.

  • Court Set-up (Friday)
    • Assemble and install "quick set up nets", poles and ropes
    • Tighten nets, pound stakes, install signs and scoreboards, etc
    • Direction provided by HOPE Court Set-Up Committee
    • This job is a light physical labour, closed toed shoes are required.
  • Logistics Site Set-Up including Signage (Friday)
    • Set up tables, chairs and signage around the beach
    • Move and position temporary fencing and barricades
    • Direction will be provided by H.O.P.E. Logistics Committee
    • This job is a light physical labour, closed toed shoes are required.
  • Site Maintenance
    • Pick-up garbage and recycling items on the beach, in the park and in the surrounding neighbourhood
    • All tools needed to perform these tasks will be provided to you
  • Court Maintenance
    • Work as a team to monitor all the courts on-site
    • Raise fallen nets and adjust sagging nets
    • Report any other court issues to the Scorekeeping Tent
  • Logistics Site Tear Down Including Signage
    • Tear down tables, chairs and signage around the beach
    • Move and position temporary fencing and barricades
    • Disassemble all nets, poles and rope, and place neatly into their storage bags
    • Remove all numbers from the nets and pack the nets away in their bags
    • Direction provided by H.O.P.E. Logistics Committee
    • This job is light physical labor and closed toed shoes are required
  • Greeters

    Working in a buddy system (register with a friend!), Greeters provide a visible security presence and help monitor the event grounds and entrances, in support of the Security Committee. Activities and responsibilities include:

    • Greet patrons at gate entrances

    • Visually inspect patrons’ bags at entrances 

    • Provide site information, inform patrons of site regulations and distribute Event Guides

    • Check and verify access passes at service entrances

    • Reporting safety and security concerns to supervisors/professional security/police

    • Make your smiling face the first one they’ll see!

  • Volleyball Score keepers – Corporate and Competitive
    • No experience is necessary. Training will be provided
    • For those with significant volleyball experience, consider volunteering as scorekeeper for the  Competitive Division.
    • All courts will have a group coordinator to assist you, and court runners are also available for support.
    • As a Scorekeeper, you will:
    1. Start games on time
    2. Maintain score sheets and ensure games are played according to H.O.P.E. tournament rules
    3. Accurately calculate scores to determine which teams are in the playoffs

  • Court Runners
    • Court runners support the Scorekeepers and court coordinators by running information, water, equipment, etc. to and from the volunteer Scorekeeping tent.

    • Regularly circulate through designated court areas to ensure volunteers have what they need to complete their role  (i.e. drinking water, equipment) and report any observed issues.

    • Assist other scorekeeping volunteers as needed.

  • Scorekeeping / Support Staff
    • Maintain a general information desk in the Scorekeeping Tent

    • Support the Scorekeeping Committee by fielding general questions, from players, visitors, etc. and provide information on tournament rules, how the court winners are determined, playoff schedules, etc. to players

    • Liaise with the self-refereed recreational courts to ensure there are no issues with rules, players, court set up, or equipment and retrieve score sheets for the scorekeepers’ tent

    • Circulate through all the court areas to ensure scorekeeper volunteers have what they need to complete their role  (i.e. drinking water, equipment) and report any observed issues.

  • Data Entry (Scorekeepers)
    • Receive score sheets inside Scorekeeper Tent from the Court Runners and enter into the database

    • Manage the input of final scores in computerized spreadsheet for the Competitive or Corporate Divisions

    • Double check with Scorekeepers to resolve any discrepancies

  • Volunteer Tent

    The Volunteer tent is the first point of contact for most event volunteers (approximately 700). Volunteer Tent volunteers will:

    • Check-in volunteers when they arrive, hand out T-shirts, lunch coupons, concert bracelets and site maps.
    • Connect volunteers with their contact person and/or help them find their location onsite
    • Hand out water and provide general support for event day volunteers
  • Information Booth /Registration Booth/ 50/50 ticket sellers

    Information Tent is the information hub for attendees who have questions or are seeking assistance. Volunteers in this area will have a good knowledge base about HOPE Volleyball SummerFest and will manage the following tasks:

    • Support the team registration process (morning shift only)
    • Maintain a list of spare players and players wanted
    • Be prepared to answer FAQs from visitor
    • Maintain a Lost and FoundSell concert wristbands, 50/50 raffle tickets, and administer the age of majority wristbands (check I.D.'s) for the event bar areas
    • Pairs of volunteers will walk the site to sell raffle tickets 
    • Maintain the information booth, and help close up at day’s end (afternoon shift only)
  • Food Distribution
    • Volunteers at this station help set up the lunch area and assist in the preparation and distribution of the prepared lunches to volunteers and participants.
  • Food Unloading
    • Volunteers will help unload food items from the refrigerated truck to the food tent 

    • Assist in the Food Tent help to distribute lunches for volunteers and players as needed

  • Beer Garden and HOT 89.9 Lounge
    • Volunteers in the beer garden and the HOT Lounge will be part of a large team providing sales support and bar service for beer, coolers and refreshments. 

    • Some volunteers may work behind the bar area, offloading the beer trucks and loading product into the ice bins. Closed toed shoes are required.

    • Note: All Beer Garden volunteers must be 19 years of age or older and should be trained in SmartServe®.

    • ***Important note regarding Smart Serve training. All Smart Serve Cards now have a 5-year expiry, so if you were previously Smart Serve certified you may have to  re-certify, please check https://smartserve.ca/ or call 1-877-620-6082.

    • New! HOPE will pay for your Smart Serve certification for 2024. Here's how...

    1) Sign-up to volunteer in the bar services area. Space is limited.

    2) Complete your training prior to event day. 

    3) Provide your receipt for the payment of your 2024 Smart Serve training after the event.   

    4) Once you provide your proof of payment, HOPE will reimburse you, after the event, and with proof of shift fulfillment.

* Children aged 15 and under may volunteer when accompanied by an adult guardian, in all areas except the licensed areas. Children aged 16 and above are welcome to volunteer for their school hours in all areas except the licensed areas. Make sure you bring your school volunteer hours form to the volunteer tent when you check in, to get signed.